Job Opportunity for Administrative Assistant
WANTED – Administrative Assistant
This position is responsible for the management of the front office activities and provides support to the CEO and Finance & Admin functions, and collection of accounts.
Meet monthly reporting timelines.
• List of Outstanding Collections
• Maintain mail log
NATURE AND SCOPE
This position reports to the Finance & Admin Manager.
• Management of accounts receivables – collections and bank deposits.
• Management of mail and office supplies.
• Office property management.
– This position requires an incumbent with an aptitude for organization and structure.
– Individual must have good communication and inter-personal skills.
– Must meet reporting deadlines.
– Ability to work on own initiative and have a high level of energy and commitment.
– Associate degree or diploma in business administration/secretarial
– Training in telephone techniques
– Proficiency in Microsoft Office suite (Excel, Word, PowerPoint)
– Minimum two years in administration in a medium sized company
1. Management of accounts receivable – collections and deposits.
2. Adherence to company policy and procedures
3. Prepare Purchase Orders and Delivery Notes
4. Assist Finance and Admin manager and Accountant in all relevant matters
5. Any other related duties that may be required.
6. Perform secretarial function for the Finance and Admin department
7. Take and distribute minutes of staff and other meetings
8. Management of all office activities – meetings and supplies
9. Manage bearer and related suppliers
10. Order and manage stationery, coffee station, sick bay and first aid supplies
11. Servicing and repair of general office equipment
12. Liaise with property management company
13. General upkeep of office fixtures (plumbing, electrical etc.)
14. Assist with planning meetings and coordinating of staff events
15. Procure annual supply of uniform for the staff
16. Any other related duties that may be required.
Qualified candidates are invited to email applications to firstname.lastname@example.org
We thank all applicants, however, only shortlisted candidates will be contacted